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5. Group By Task
I think of this as the first-aid kit phenomenon: When you need a Band-Aid, you may also need some antibiotic ointment, maybe some tweezers to remove a splinter, and a gauze pad. In a first-aid kit, everything you need to complete the task of caring for your injury is conveniently located in one place.
When you’re organizing your stuff, remember this and group everything you need to complete a task in the same place. For example, you could make one box for medications, another for spare office supplies, one for holiday cookie cutters and sprinkles, and so on. Labeled shoebox-size boxes, buckets or baskets work well for grouping small items together.
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The Garage Principle
A good way to picture why you must clear out clutter before organizing is what I like to think of as the garage principle. Imagine a garage, completely crammed full of stuff — so much stuff that you cannot walk in, let alone park a car there. If you were to simply “organize” such a space, it would perhaps look neater, with everything sorted by category and stacked up in attractive containers — but the containers would still reach the roof, and the space still wouldn’t function as anything more than a storage unit. By clearing out the unnecessary junk first, you can create more space, which will help in the next phase when you organize what’s left.
How to Organize Your Garage on Nearly Any Budget
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Once you have your plan for the day, it’s a good idea to work out an effective timeline. “I block out time in meaningful chunks, so I know I can achieve something and make progress in whatever area I’m working on at that time,” Higgins says.
Take into consideration factors that influence the best time for each task. This could be the need to work around the schedules of clients or contractors, but it could also be influenced by how your productivity ebbs and flows throughout the day. If you’re a morning person, perhaps schedule tasks that require concentration earlier on, for example.
“I find using an online [calendar] keeps me organized, not just for appointments, but tasks too,” interior designer Ann Cope says. In addition to setting aside blocks of time to work on your business, she also recommends scheduling breaks away from the desk.
6 Proven Time Management Tips for Home Professionals